Notify substances and materials in the Product Registry
The Product Registry will be a fully digital system from 1 April 2017, where the companies can submit all data for a notification directly into the registry. In the transition period the Working Environment Authority recommends that the companies postpone all notification and updating of products. Read more about the future Product Registry and the temporary regulations for notification of substances and materials.
Companies have a duty to register hazardous substances and materials in the Product Registry.
You must notify the Product Registry if you manufacture, import or change the trade name of any hazardous chemical substance in quantities equal to 100 kg up to 1000 kg per year1 or material in quantities equal to or exceeding 100 kg per year used for commercial purposes. Registered information is used by, for example, the Danish Working Environment Authority (WEA) and the Danish Environmental Protection Agency (EPA) to monitor the use of hazardous chemicals in Denmark. Registry is free of charge and can be done online or by using this registration form.
1 Be aware, that the REACH Regulation Section II sets out the requirements for registration to the European Chemicals Agency (ECHA) of substances manufactured or placed on the market in the EU in quantities of 1,000 kg or more per year. Substances are defined in Article 3 , no. 1, manufacturing is defined in Article 3 , no. 8, and placing on the market is defined in Article 3 , no. 12.
NOTE: Data sheets and similar cannot be submitted.
You will receive a PR number when the substance or material has been registered in the Product Registry
You must ensure that the PR number is stated on the packaging of the substance or the material no later than one year after you have received it.
Furthermore, you must include the PR number in the product’s safety data sheet (instructions) in item 1.1.: ”Product identifier”, or in item 15: ”Information regarding regulation”.
A PR number is not an approval of the substance or material - it is documentation that the substance or material has been registered in the Product Registry.
Foreign manufacturers can register substances and materials
A foreign manufacturer can register a substance or material instead of the Danish importer of the substance or material. The foreign manufacturer must include the names, CVR nos. and addresses of the Danish importers, as well as the name and e-mail address of contact persons.
When processing the case, the Product Registry will ask the Danish importer(s) to confirm imports of the substance or the material and to submit information regarding technical use, trades or industries the product is used in, customs tariffs, as well as quantities imported, broken down by own use, supply for the domestic market and exports.
The foreign registrant must submit the same updated information as required of a Danish notifier.
In addition, every other year, the Product Registry will ask the Danish importer to submit information regarding the actual quantities imported.
Updating of notifications
You must update information regarding a registered product if there are significant changes to the information you have previously submitted. This could be changes in the composition, changes in the labelling, or if the import or manufacture of the substances and materials is terminated.
For example the information regarding a registered substance or material must be updated if the classification and labelling is made according to the CLP Regulation instead of the Danish EPA’s regulations.
You must also notify the Product Registry if the company’s legal status changes, e.g. if it is issued with a new CVR number.
Updates can be made online and via the notification form
You can notify the Product Registry about changes either by letter or by e-mail. Please refer to either the file number or the PR number. When your company has set up a user account in the Product Registry electronic registry system - PROBAS Frontend - you can update all information online. The Product Registry will then assess whether the changes are so extensive that a new PR number is required in which case the old PR number will be cancelled.
Data security - the Product Registry and Probas
Data security is a key issue, both in Product Registry case processing, and when your company needs access to Probas.
The Product Registry processes and stores product information in accordance with a set of specific data security measures. The WEA stores this information physically in a secure archive facility, and electronically in the Probas database. Only employees with special clearance have access to information in Probas.
Information in the Product Registry is subject to high security in accordance with the regulations in the Executive Order on the Registry for Substances and Materials. As part of security measures, companies must use their digital signature and a special password to gain access to Probas. This ensures that companies can only gain access to their own confidential information. All communication to and from the system is encrypted. This ensures there is no risk of unauthorised parties gaining access to confidential information.